Microsoft Team Meetings

Microsoft Teams Meetings

Integrating Microsoft Teams Meetings with your Blackboard Ultra course provides a seamless way to schedule and manage virtual meetings directly within your course environment. This integration streamlines the process of creating online meetings for your students while maintaining all your course materials in one central location.

Set up the Microsoft Education Integration

Your first step is to configure the Microsoft Education integration to include the tools you want to use.

On the Details & Actions pane to the right of your course, click Open Microsoft Education

Schedule a Teams Meeting

Click OpenMicrosoft Education tools on the Details and Actions pane on the right side of your course
Click Teams Meetings
Click the New Meeting button
Add a title (this will appear in the scheduler and on your Outlook/Teams calendar)
Click the Allow anyone in the course to joincheckbox - this allows students to join the meeting via the Teams Meeting integration

OR

Add individual students (for a meeting with some but not all students) or click Add entire class - this sends them a calendar invite to the link via email, adds it to their Outlook and Teams calendars, and allows them to access the meeting via the Teams Meetings integration
Set a meeting date and time
Click the Savebutton

Scheduled sessions will appear on the Upcoming tab. You and students can join the meeting by clicking the Join button.

Once the meeting has been scheduled, you will see the meeting on your Outlook and Teams calendars outside of Blackboard. You can also join from the calendars. You can also edit the meeting from Outlook or Teams to change the session settings, invite outside guests, or copy the meeting link to share with students.

Inviting Students to your Teams Meeting

There are several methods you can use to share Teams Meetings with students:

First Method:

Students can access your Teams Meetings by going to Open Microsoft Education on the Details and Actions pane on the right side of your course
Click on Teams Meetings
Click Join next to the session they wish to join

Second Method:

Open your Outlook calendar and locate the newly created meeting
Copy the meeting link from the calendar entry
Share this link with your students as needed
- Add it to an announcement
- Add it to your course > + > Create > Link
- Add it to the Calendar in the course (Calendar on the top bar > + > Add event)

Attendance

Faculty can see Attendance of students who have attended their Teams meeting sessions by going to Microsoft Education > Teams > Attendance.

Recordings

If you record your Meeting, the recording will be placed in your OneDrive storage, in the Recordings folder. You will need to manually retrieve the link to the recording from OneDrive and then post it in your Blackboard course.

Important Note

Coming Soon: Blackboard is working on enhanced functionality that will allow you to copy meeting links directly within Blackboard or place deep links within your course content. This feature is not yet available but will further streamline the process once implemented.

This integration helps maintain consistency in your course delivery while leveraging the robust meeting capabilities of Microsoft Teams

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